What did you read over the Holidays?

The Holidays are a great time to catch up on the books you’ve been meaning to get around to for some time. I love the opportunity to read for hours during this time — and enjoyed reading a few amazing books!

1. Buddha in the Attic, by Julie Otsuka

The author of When the Emperor was Divine created another beautifully spare portrait of Japanese American women, and truly one of the best novels of the year. Otsuka describes young women who come over from Japan to San Francisco as ‘picture brides’ in the early twentieth century. Traveling across the Pacific, they exchange photos of their husbands waiting for them. Once they arrive, they are faced with arduous work as maids or farmers, and struggle to learn a new language and culture. They have children and raise them as World War II descends — and are quietly forced into internment camps.

Otsuka’s uniquely poetic and minimalistic writing makes Buddha in the Attic difficult to put down. The women’s voices are collected as one, yet somehow each individual shines through. For example, “Some of us on the boat were from Kyoto, and were delicate and fair, and had lived our entire lives in darkened rooms at the back of the house. Some of us were from Nara, and prayed to our ancestors three times a day, and swore we could still hear the temple bells ringing.” It’s a quiet and understated novel, but it’s force is stunning.

2. How Full is Your Bucket?,  by Tom Rath and Donald Clifton, Ph.D.

I’m very glad that I finally read this important book. The central concept is highly intuitive (or even obvious): positive interactions make you feel better, while negative ones are draining. The detailed research go beyond this to illustrate how and why negativity is so damaging to our productivity, health, relationships and energy. At work, we are often faced with hours and hours of criticism and a lack of recognition — and this unthoughtful environment destroys our desire to work our hardest, innovate new ideas and commit to success. Rath and Clifton estimate that employee disengagement costs the U.S. economy $250 – 300 billion every year.

True to their philosophy, Rath and Clifton don’t let this bring them down. Instead, they focus on the positive and detail many practical ways to build healthier relationships and more satisfying work. I was struck by how this slim and quick-to-read book’s simple message has such tremendous implications for building a more enjoyable work life, more energetic employees and stronger relationships.

3. Off Balance, by Matthew Kelly

Kelly takes on the “work-life balance” myth head on in Off Balance, arguing instead that what we really want is personal and professional satisfaction, not necessarily “balance.” Just like tackling a major project, we need to approach our lives carefully and apply some sort of strategy to achieve all that we want to.We need to put a few guidelines in place to be the “best version of ourselves.”

Off Balance includes many simple, practical ways to learn what you value most. We can’t “have it all,” but we can have the things we want most — and approach these aspects of our lives with energy, enthusiasm and our best efforts. Kelly also challenges us to take the “time management” philosophy to the next level: energy management. By managing our “battery,” we’ll have the energy to devote to the things we really love, and feel fully satisfied in our personal and professional lives. I highly recommend this book for it’s practical strategies to achieve a more satisfying life, but it’s not really intended for someone who’s struggling to decide which career path is best or wanting to make a large change in their personal life. It’s best for someone who’s on the right path, but wants to make small changes to make the most of it.

After reading Off Balance and How Full is Your Bucket?, I’m struck by how these “business” books apply so poignantly to personal relationships. They intentionally blur the boundaries of personal and professional, arguing that the you need the same skills and passion to succeed in either. It’s fascinating.

How about you? What did you read over the Holidays? Anything you’d recommend?

Em & En Dashes

A reader commented on my last punctuation post with an important business writing question: when do you use an em dash versus a colon?

The em dash (—) is roughly the length of an m. It can be used in lieu of a comma, semicolon, colon or parentheses, with the added benefit of adding emphasis, indicating an interruption or an abrupt change of thought.

  • Please call my associate — Sarah Cole — to schedule a meeting. (Parentheses or commas also fit well here.)
  • Today’s seminar will address three topics — employer branding, employee retention and selection. (A colon also fits well in this sentence.)
  • Our agreement with XYZ Corporation is clear — we provide all printing services and they maintain our website. (A semicolon can also distinguish the two clauses.)

The en dash (–) is roughly the length of an n. It can be used to replace the word to and the hyphen in a compound.

  • We’ll discuss our October–December sales numbers. (The word to could be substituted in this sentence.)
  • Our marketing team will present their strategy for our non–European markets. (The en dash creates the compound word.)

The rules for using an en dash are fairly clear cut. The em dash, on the other hand, varies widely in its use. Some writers consider them informal, so they avoid using them in formal or business projects. Other writers don’t see a difference in formality and use em dashes to add variety and interest to their writing. As long as you follow the basic rules, you can use em dashes in a way that highlights your personal style!

Pioneer Press

Check out the Pioneer Press’ online feature of Grace Myers Writes, LLC!

I’m honored to be featured — and thoroughly enjoyed working with the newspaper.

Pioneer Press

If you live in the Twin Cities, make sure to pick up this Sunday’s Pioneer Press. My business will be featured in the “Open for Business” section!

5 Common Punctuation Mistakes & their Easy Fixes

The punctuation mark comma

Image via Wikipedia

While more subtle than misspellings and grammatical errors, punctuation mistakes also hurt your credibility. Make sure to proofread carefully and look out for these common errors:

1. Punctuation Outside Quotes: In American English, punctuation should always be placed within quotation marks, even if it’s not part of the quotation itself.

Wrong: Jim was excited to attend the new workshop, “Social Media Strategies for HR”.

Right: Jim was excited to attend the new workshop, “Social Media Strategies for HR.”

2. Comma Splice: When a comma separates two independent clauses, they must be joined by a conjunction. Without a conjunction, it becomes a comma splice.

Wrong: Their video production package costs $8,000, we decided to hire them.

Right: Their video production package costs $8,000, and we decided to hire them.

Right: Their video production package costs $8,000. We decided to hire them.

3. Missing Comma after Introductory Elements: Introductory elements of a sentence need a comma afterwards.

Wrong: Before attending the meeting Sue proofread her presentation.

Right: Before attending the meeting, Sue proofread her presentation.

4. Misplaced Apostrophes: This mistake is especially common in internet and online writing. Use apostrophes for possessives and conjunctions where appropriate.

Wrong: Carol’s notes summarize you’re presentation.

Right: Carol’s notes summarize your presentation.

5. Incorrect use of Semicolons: Semicolons are frequently used incorrectly. They connect two independent clauses that could be distinct, separate sentences.

Wrong: The budget is tight; but we will make every effort to fund employee health initiatives.

Right: The budget is tight, but we will make every effort to fund employee health initatives.

Right: Employee health initiatives are vital; we will allocate important resources for these efforts.

Do you find any punctuation mistakes frequently in your writing? What errors drive you crazy?

Transition to Success

What’s the difference between a fluid presentation and one that’s choppy or hard to follow? Transitions.

Sign up for my e-zine for helpful tips to write more effective transitions and make your writing more powerful and persuasive.

Internal Blog Topic Ideas

Whether you just began an internal blog or have been blogging for years, constantly coming up with new ideas for posts can be challenging and time-consuming. This can be painfully true for internal blogs, where it’s very easy to say the same thing over and over (and bore your readers in the process).

I’ve found a simple solution for this problem – organizing topic ideas into categories. Once you’ve mapped out the categories, you can add ideas for specific posts that fall under that category. The categories can be topics, such as “health benefits” or “career development.” There can also be posts that illustrate specific things your company or department offers. Take a look at these examples:

  1.  Resource Showcase: Highlight one resource that your business or department offers so the reader knows exactly how it benefits them and how to access this resource.
  2. Employee or Leader Profile: Interview an employee or leader to share their story, accomplishments and experiences.
  3. Customer or Client Profile: Remind your employees what it’s all about by showcasing a happy customer or client’s experience with your product or services.
  4. Reading Lists: Suggest books, articles or blogs that may interest your readers. You can post a reviews, ask readers for their reactions or promote outside resources for learning.
  5. Motivational Showcase: Challenge and inspire your readers to tackle goals by adding short, impacting posts with quotes, photos or tips.
  6. Event Showcase: Include photos and feedback from important seminars, conferences or classes. This will sustain the energy created at the event, as well as promote more attendance at the next one.

This list has only a few ideas – there are infinite possibilities. By creating these new categories and deciding on how frequently they will be published (I suggest one or two times per month for each category), you’ll be well on your way to a dynamic internal blog.

5 Steps to a Perfect LinkedIn Profile

Check out my latest post at Fuel Your Writing: Get Noticed: 5 Steps to a Perfect LinkedIn Profile.

Do you have other strategies for creating a great profile? How do you update your profile? Do you know someone with a particularly great profile? Share your thoughts!

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Theme: Esquire by Matthew Buchanan.

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